Eventflai

A connected suite of AI apps for event teams

Accelerating High Performance Event Teams

Reinforce High Standards with AI. Grounded in Your Perspectives, Work, Relationships, Brand.

  • Surface your best work
  • Deepen partner and client relationships
  • Generate brand-appropriate visuals and proposals in minutes
  • Deliver more ambitious events with confidence
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Start with the apps you need. Add more as your team grows.

AI-generated concept of event leaders wearing production headsets and holding an iPad as they oversee a grand gala beneath a glass roof.
What could your team take from brief to client?Use cases for your business
Explore Eventflai for your business

Venues

Turn an enquiry into a tailored site visit.

A client asks whether your venue could work for their event. Bring back a view of the spaces, past setups, and possibilities that matter to their brief, so the site visit starts with a clearer idea of what they want.

  • A room tour selected around the event brief
  • Past setups that help the client picture the occasion
  • A personal follow-up with a clear next step
Explore what your team can do
Example venue enquiry

A company is planning a 180-guest reception. Show how our spaces have worked for similar events and prepare a personal follow-up.

Client presentation · Illustrative approachIllustrative example

From an empty room to an event they can picture

Bring together a tour of the relevant spaces, photos from comparable events, and a follow-up shaped around the client’s priorities. Your team reviews the details before sharing.

Show
Spaces and relevant past events
Connect
Client and planner relationships
Next step
Arrange a site visit

Caterers

Turn a guest brief into a menu proposal.

The client has a guest count, an occasion, and a budget direction. Bring menu options, pricing, food photography, and venue considerations into one conversation your team can refine with them.

  • A priced menu to start a concrete conversation
  • Food photography that helps the client imagine the service
  • Venue research and partner context alongside the brief
Explore what your team can do
Example catering brief

Plan a corporate reception for 180 guests. Develop a menu direction, account for the dietary brief, and review suitable venues with the client.

Menu and venue review · Illustrative approachIllustrative example

A proposal grounded in the occasion

Bring a priced menu, relevant food photography, and venue research into the discussion. Review dietary requirements, service needs, and availability with your team and partners.

Shape
Menu and service style
Consider
Guest needs and venue fit
Next step
Refine the proposal with the client

Florists

Turn visual inspiration into a floral direction.

A client knows the feeling they want, but not yet the flowers. Draw on your past work and design perspective to show a direction they can respond to before your team develops the details.

  • Relevant arrangements and installations from your portfolio
  • Considered images that show colour, form, and atmosphere
  • Design notes that explain the idea in your own voice
Explore what your team can do
Example floral brief

A couple wants a garden-inspired wedding. Find examples of our ceremony flowers and table arrangements, then describe a direction that feels like us.

Design conversation · Illustrative approachIllustrative example

Show the feeling behind the flowers

Choose images from relevant past events and pair them with a clear description of colour, form, and atmosphere. Use the client’s response to refine the direction with your team.

Draw from
Your portfolio and event history
Express
Your design perspective
Next step
Agree the creative direction

Planners

Turn a broad brief into a confident shortlist.

A client has an event in mind and too many choices to evaluate. Bring together venue research, relevant imagery, and partner context so you can explain the options and help them make the next decision.

  • Venue options compared against the client’s priorities
  • The context behind each recommendation close at hand
  • Clear next decisions and upcoming work for your team
Explore what your team can do
Example planning brief

A client needs a 180-guest reception near the convention centre. Compare venues, bring the right partners into the conversation, and keep the next decisions clear.

Planning conversation · Illustrative approachIllustrative example

A clearer path from brief to decisions

Review a shortlist against capacity, location, and the client’s priorities. Keep venue notes and partner conversations connected to the event, with upcoming work visible to the team.

Research
Venues that fit the brief
Coordinate
Partners and shared context
Next step
Review the shortlist with the client

Move the next client conversation forward.

Real situations for venues, caterers, florists, and planners—with something useful to show, discuss, or decide at the end.

Respond to the brief, not just the email

A venue or floral enquiry arrives with a few important clues. Use the client’s context and your brand voice to prepare a personal response that opens the right conversation.

Give the client a shortlist they can choose from

A planner or caterer needs a venue for a specific event. Compare capacity, location, and venue context, then explain why each option belongs in the conversation.

Start a partner conversation with a reason

Your venue, catering team, or creative business wants to develop new work. Research relevant events and opportunities so the next approach starts with a specific idea.

Bring a floral concept into focus

A client shares a mood or colour direction. Review and compare images from your work, then choose examples that help them respond to the design rather than guess at it.

Answer “Have you done something like this?”

A prospective client wants to see comparable work. Find relevant event photographs with their context, and bring real examples into the presentation.

Pick up the relationship where you left off

A planner, venue partner, or repeat client gets back in touch. Return to the account history and previous activity so the next conversation builds on the last one.

Put a menu proposal on the table

A catering client is ready to talk specifics. Build and price a menu for the occasion, then present it as something you can refine together.

Start the site visit before they arrive

A venue client needs help picturing the space. Curate rooms and photographs into a tour that gives the visit a useful starting point.

See what a proposed date would mean

An event enquiry lands on a busy date. Review events, production, and maintenance together so your team can see the existing work and what still needs scheduling.

Your perspective comes first

AI tools that build on your perspective.

Your taste, experience, and point of view make the work yours. Eventflai helps your team build on that foundation, drawing on your brand voice, past work, and relationships.

Use AI to shape a proposal, explore a creative direction, or prepare a client response, with your company’s perspective as the starting point. You guide the direction, refine the result, and decide what is ready to share.

Before you bring your team in.

Who is Eventflai built for?

Eventflai is built for high-performance event teams: florists, caterers, venues, planners, event production companies, and internal corporate teams. Bring AI into your workflows with your work, relationships, and brand voice behind it.

Where can our team use AI?

Use Writer for brand-aware drafting and refinement, Photo Studio for image assessment, and the Radar apps for venue and event research. These sit alongside tools for galleries, account development, menus, venue presentations, documents, and scheduling.

How does our company context carry across apps?

The apps share event, company, place, and relationship records. Writer also uses your brand guidance. That shared context lets your team build on existing information across workflows, while keeping review and decisions in your hands.

Does my workspace become public?

No. Your Eventflai workspace is private. Venjoie uses an explicit publication process for selected content; it does not browse your private workspace.

What is Venjoie?

Venjoie is the public discovery experience for venues and event partners. Your team prepares selected galleries and profiles for publication from Eventflai, with control over the work you share.

More capability for your company

Make AI part of how your best work gets done.

Put your team’s expertise and company context to work across sales, content, and event operations.

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